Author: Leigh Anne Garcia

We’ve all had those moments, staring at a massive 50-page report wondering how to pull out the important stuff without spending hours on it. Maybe you’re getting ready for a presentation, updating your team, or just trying to wrap your head around the details quicker. It’s no secret that summarizing long reports can be a real time sink. That’s where DeftGPT steps in to help.

Why Use DeftGPT for Summarizing?

Traditional summarizing can eat up hours, sometimes even days. But with AI tools like DeftGPT, you can process entire documents in seconds. It pulls out the core ideas and presents them in the format you need: bullet points, brief paragraphs, or a polished executive summary. What really sets DeftGPT apart, though, is its ability to understand the deeper meaning behind the words and maintain the original context.

Step-by-Step: Summarizing Long Reports with DeftGPT

1. Upload Your Document

Start by uploading your report to DeftGPT. You can paste text directly or upload PDFs and Word documents. 

Tip: Clean up the document first by removing any unnecessary formatting or scanned images with poor OCR.

2. Choose the Right Summary Style

DeftGPT gives you flexibility:

• Bullet Summary – Great for lists and quick reviews.
  
• Executive Summary – Ideal for business reports or research.
  
• Custom Tone – Want it casual, professional, or creative? Just ask.
  

Example prompt: “Summarize this in bullet points suitable for a stakeholder update.”

3. Highlight Key Sections (Optional)

If you want to make sure certain chapters or paragraphs are emphasized, you can highlight them before running the summary. DeftGPT will prioritize those sections.

4. Run the Summary

With a single click, DeftGPT generates your summary. It doesn’t just chop down text, it understands it. It filters out fluff and repetition while preserving the core findings, arguments, and data.

5. Review and Refine

AI is powerful, but context is king. Skim the summary to make sure nothing crucial is missing. If you need more detail, you can ask DeftGPT follow-up questions:

“Expand on the financial analysis section.”
“What are the top 3 risks mentioned in this report?”

Pro Tips for Better Summaries

• Be Specific in your prompt. Instead of “summarize this,” try “summarize this for a meeting with project stakeholders.”
  
• Use Headings if your report is long. AI can follow structural cues.
  
• Check for Bias if you’re summarizing opinion pieces—ask DeftGPT to maintain a neutral tone.
  

When to Use AI Summaries

DeftGPT summaries are perfect for:

• Project updates
• Research overviews
• Board meeting pre-reads
• Client briefs
• Academic materials
• Content repurposing
  
  

Final Thoughts

AI summarizing with DeftGPT is not just about saving time. it’s about making smarter decisions, faster. With customizable formats, intelligent context handling, and real-time follow-ups, DeftGPT ensures your summaries are sharp, relevant, and reliable.

Next time you’re drowning in documents, let DeftGPT do the heavy lifting, so you can focus on what really matters.

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You’ve heard the hype, maybe even tried a few prompts, but are you truly unlocking the full power of DeftGPT? This platform isn’t just another AI chatbot. It’s a multifunctional workspace that can plan your week, write your reports, analyze your documents, and even turn ideas into businesses. Whether you’re a student, creator, entrepreneur, or casual user, here are 13 smart tips and tricks to help you make DeftGPT work harder for you.

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1. Start with a Goal, Not Just a Prompt

Before typing anything, pause and ask yourself:
“What do I want DeftGPT to help me create?”

Whether it’s a summary, a list, a blog post, a reply, or a plan—having a clear goal leads to better, more focused results.

2. Use “Talk to Document” Like a Live Editor

Open a document, paste your writing, and say things like:

• “Make this sound more persuasive.”
• “Add 3 bullet points after the second paragraph.”
• “Shorten this by 50 words.”

It’s like Google Docs + Grammarly + a smart writing assistant in one.

3. Be Specific with Role-Based Prompts

Frame your prompt as if you’re hiring an expert:

• “Act as a UX designer—suggest 5 improvements to this landing page.”
• “You’re a biology teacher. Explain meiosis to a 10th grader.”

The more context you give, the better the results.

4. Ask Follow-Ups to Build Context

DeftGPT remembers the conversation flow, so you can build on responses without starting over:

• “Now add stats to support point #2.”
• “Can you turn this into a LinkedIn post?”

This makes it easy to extend ideas and fine-tune outputs.

5. Upload and Analyze Images or Files

DeftGPT supports images, PDFs, and other documents. You can ask:

• “Summarize this chart.”
• “Extract all dates from this PDF.”
• “Turn this scanned note into an essay outline.”

It’s perfect for speeding up research and organizing data.

6. Save Prompt Templates for Recurring Tasks

If you often write emails, lesson plans, reports, or other repeatable tasks, save your best prompts in the Templates section.
You can even create custom templates with variables like:
“Write a[n] {type} in a {tone} tone for {audience}.”

7. Use DeftGPT to Compare Ideas

When deciding between options, DeftGPT can make it easier to see the pros and cons:

• “List the pros and cons of each idea.”
• “Which one is better for a beginner?”
• “Summarize both options and make a recommendation.”

It’s perfect for decision-making, product selection, and planning.

8. Try Multi-Step Prompts (Chain of Thought)

Break tasks into stages in one prompt for more detailed results:
“First, generate 3 blog ideas about healthy eating. Then pick the best one and write an outline. Finally, write the intro.”

This step-by-step method gives you more control over the final output.

9. Ask for Multiple Versions

If you want variety, simply ask DeftGPT for different takes:

• “Give me 3 different versions of this caption.”
• “Rewrite this in a funny/casual/professional tone.”

You’ll have options to choose from, making it easier to find the best fit.

10. Use it as a Thinking Partner, Not Just a Generator

DeftGPT isn’t just for writing—it can help you brainstorm and plan:

• “Help me brainstorm 10 YouTube topics.”
• “What would be the risks of launching this product?”
• “Can you critique this business pitch?”

It’s like having a second brain for ideas and strategy.

11. Study Smarter with Custom Quizzes

For students or self-learners, DeftGPT can turn your notes into study tools. Paste your material and ask for:

• “Turn this into a multiple-choice quiz with answers.”
• “Make 10 flashcards based on this text.”

You can quickly create study aids without the extra work.

12. Use Short Prompts for Fast Credits

If you’re low on credits, keep your prompts short and focused:

• “Summarize this in 3 bullet points.”
• “Reword this sentence to sound friendlier.”

This reduces token usage and extends your available credits.

13. Combine It with Other Tools

Maximize your productivity by exporting DeftGPT outputs into:

• Canva (for designs)
• Notion (for planning)
• Google Docs (for collaboration)
• Grammarly (for polishing)

You can streamline your workflow and improve your content effortlessly.

Final Thoughts

AI isn’t just a tool for speeding up your writing; it’s a way to sharpen your thinking. With the right approach, DeftGPT can go far beyond basic tasks and become a true partner in productivity. Whether you’re organizing your day, generating ideas, writing content, or diving into new topics, DeftGPT has your back. All it takes is knowing how to use it effectively.

Read next: How to Use AI to Write Emails: 7 Effective Ways with DeftGPT